Position Title:

FINANCE & PAYROLL ADMINISTRATOR

Work Location:

FINANCE

Reports To:

FINANCE SUPERVISOR

Natural Work Team:

ACCOUNTS

Clock / Salary:

SALARY

Hours of Work:

09:00 – 17:00 MONDAY TO FRIDAY

JOB PURPOSE:

To provide a professional and efficient payroll and accounts support service to The MEL Group. 12 Month Contract offered only (Maternity Cover)

PRIMARY ACCOUNTABILITIES:

  • Preparing monthly payrolls for Group Companies by ensuring all information from HR is correct and that processing is produced in a timely manner prior to checking by the Finance Supervisor.
  • Investigate and resolve payroll queries in a professional manner, so an understanding of PAYE, NI, SSP, SMP and SPP is desirable.
  • Enter Net Pay sums due onto Bankline system prior to authorisation by Finance Supervisor and arrange that any statutory deductions are paid across to the appropriate body in a timely manner either via Bankline or by cheque.
  • Preparing month end payroll journals for processing.
  • Reconcile monthly, the Payroll Control Accounts for relevant Group Companies.
  • Assisting with the preparation of the payroll year end procedures.
  • Assisting with producing accounts to Trial Balance
  • Communicate regularly with the Finance Supervisor and Team Leader to ensure that all issues / problems are resolved in a timely and efficient manner.
  • Post all Purchase Ledger invoices and credit notes onto the appropriate Accounts system, ensuring all foreign invoices are converted to local currency using the appropriate exchange rate.
  • Compare and reconcile all statements with supplier activity on the appropriate Accounts system. Request copies of any invoices / credit notes that have not been received.
  • Transfer all authorised invoices from ‘awaiting payment’ files and reconcile to previously prepared creditors listing from the appropriate Accounts system.
  • Action payments to suppliers in conjunction with Financial Supervisor / colleagues. Process completed payment details via the appropriate Accounts system and produce remittance confirmation.  Forward confirmation to suppliers.
  • Post Sales Ledger cash received daily
  • Action monthly Excel spreadsheets from Purchase Ledger and Sales Ledger daybook reports, from the appropriate Accounts system, to reconcile month end balances.
  • Monitor and chase sales proforma invoices once raised.
  • File all Purchase and Sales Ledger invoices once paid / matched.
  • Review and check Monthly Suppliers Payment runs prior to forwarding to Finance Supervisor / Head of Group Finance
  • Review Month End Aged Reports (both Debtors and Creditors) to establish validity of credit balances.
  • Maintain a professional approach when dealing with all queries (whether internal customers or external suppliers) in a calm and positive manner.
  • Adherence to the appropriate chains of communication within the department and Company.
  • Strive to maintain the flexible element within the department, supporting all team members where necessary.
  • GDPR awareness.

PERSONAL SKILLS / ATTRIBUTES:

  • Payroll experience within a similar size Group
  • Computer literate, with advanced use of Word and Excel packages
  • Previous accounting experience, knowledge of Sage Line 50 package advantageous
  • Positive and flexible in approach, highly driven and self-motivated
  • Excellent written and verbal communication skills
  • Excellent numerical skills
  • Meticulous attention to detail, methodical approach to work always ensuring accuracy
  • Reliable, trustworthy and highly confidential due to the requirements of the job.
  • Focused on achieving the best possible results
  • Excellent team worker, with the ability to work alone and the desire to succeed as an individual and with the surrounding team
  • Calm confident and polite when dealing with customers / suppliers 
  • Other duties as required within the skills, training and experience of the incumbent

SALARY:

Dependent on skills and aptitude

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    As a progressive and expanding group, we are always seeking people with the right attitude, skills and knowledge across all our companies.