Position Title:

PURCHASING ADMINISTRATOR

Work Location:

MRO PURCHASING DEPARTMENT

Reports To:

PURCHASING CONTROLLER / CIVIL OPERATIONS MANAGER

Natural Work Team:

PURCHASING / CUSTOMER SUPPORT / BONDED STORES

Clock / Salary:

SALARY

Hours of Work:

08:00 – 17:00 MONDAY TO FRIDAY

1 HOUR LUNCH

 

JOB PURPOSE:

To provide a professional and efficient expediting service in support to the Purchasing Department within the Group.

PRIMARY ACCOUNTABILITIES:

  • Raise all commercial and bonded stock Purchase Orders from written requisitions from Production, Design and Development and Overhaul & Repair departments.
  • Liaise with suppliers to ensure that sound commercial decisions are made, securing optimal prices at all times. Liaise with suppliers to ensure that delivery targets are achieved, maintaining communication links until the goods have been received.
  • Email through copies of all approved, signed Purchase Orders to suppliers and scan & file appropriately, ensuring acknowledgments are obtained wherever possible. Achieve Price and Delivery targets to ensure that each are completed within a 48-hour Turn Around Time (TAT).
  • Action supplier acknowledgements, using the information to update MEL Purchase Orders and the ‘Units Awaiting Spares’ report. Review all Goods Received Notes and process information for either general stock building or Units Awaiting Spares
  • Provide a first class, professional expediting support for all sub-contracted work within the department, ensuring that the MEL Group TATs are never compromised by circumstances outside our control.
  • Liaise with the Purchasing Controller on a regular basis to ensure that all issues / problems are dealt with quickly and efficiently. Strive to maintain the flexible element within the department, supporting all team members where necessary, cross train so cover is appropriately covered during sickness / holiday absence
  • Ensure that all filing, paperwork and necessary scans are completed and kept in good order
  • Prepare and send as required any MOD quotation packs and pricing documents
  • Prepare and present any annual and monthly or supplier specific purchasing reports as required by the Controller or Operations Manager
  • Aim to understand MEL capability and products
  • Be always honest with both internal and external customers
  • Be confident in providing quotations to our customer / supplier base 

PERSONAL SKILLS / ATTRIBUTES:

  • Excellent written and verbal communication skills
  • Focused on achieving the best possible results
  • Meticulous attention to detail, methodical approach to work always ensuring accuracy
  • Reliable and trustworthy
  • Excellent team worker, with the ability to work alone.
  • Has the desire to succeed as an individual and with the surrounding team
  • Positive approach / attitude to customer service (both internal and external customers)
  • Driven and self-motivated, flexible and adaptable in approach
  • Excellent numerical skills
  • Confident and calm under pressure

SALARY:

  • Dependent on skills and experience

 

 

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    As a progressive and expanding group, we are always seeking people with the right attitude, skills and knowledge across all our companies.